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Event Logistics & Project Management Lead Alexandria

Event Logistics & Project Management Lead

Independent Contractor • Alexandria
Event Logistics & Project Management Lead
LaVoieHealthScience | Alexandria, VA (Client Site)
Contingent Upon Contract Award | Anticipated Start Date: July 1

At LaVoieHealthScience, we help life science and healthcare innovators tell their stories with clarity, purpose, and impact. Our work sits at the intersection of science, strategy, and storytelling—and our events are a powerful extension of that mission. They’re where ideas become experiences, where innovation meets audience, and where our clients’ visions come to life.

We’re seeking an Event Logistics & Project Management Lead who thrives in dynamic environments and brings both strategic thinking and flawless execution to high-profile, science-driven events across the country. If you love orchestrating complex experiences, solving problems in real time, and creating moments that elevate brands and spark engagement, this role offers a meaningful opportunity to contribute to work that matters.

This position will be based onsite at our client’s location in Alexandria, VA, and is contingent upon contract award, with an anticipated start date of July 1.

What You’ll Do

As a key member of our integrated communications team, you’ll lead the planning, logistics, and execution of national-scale events and outreach activities. Your work will help shape how scientific and healthcare organizations connect with stakeholders, influencers, and the broader innovation ecosystem.

Core Responsibilities: • Manage multiple large-scale or high-visibility events simultaneously with precision and professionalism.

 • Respond quickly to evolving needs, including same-day or within-the-hour requests.
 • Research, recommend, and secure audience-appropriate venues for national outreach opportunities.
 • Develop engaging event formats—expo activations, networking sessions, breakout discussions, concurrent programming—that support strategic communication goals.
 • Coordinate building and venue security needs with internal stakeholders and onsite teams.
 • Oversee all logistical elements: venue contracts, technical requirements (electric, internet, rentals), signage, décor, shipping, and catering.
 • Independently set up and break down smaller events and project spaces.
 • Collaborate with branding and creative teams to source, price, and purchase signage and décor aligned with brand identity.
 • Provide hands-on support throughout each event, ensuring seamless setup, execution, troubleshooting, and breakdown.
 • Manage onsite purchases of materials or equipment and submit documentation promptly post-event.

Expo & Activation Leadership

A major part of this role involves designing, building, and managing expo-style booths and activation kits that bring scientific and healthcare narratives to life. You’ll apply best practices from major industry events—SXSW, CES, scientific conferences, press briefings, symposiums—to create experiences that resonate with diverse audiences.

You Will: • Design, maintain, store, ship, and deploy modular expo kits tailored to each event.
 • Coordinate with shipping partners to ensure timely delivery and return of materials.
 • Manage early-warehouse access or direct-to-site shipments as needed.
 • Deploy and supervise onsite teams to handle setup, breakdown, and day-of operations with minimal reliance on internal staff.
 • Troubleshoot issues on the show floor with confidence, professionalism, and a solutions-oriented mindset.

Who Thrives Here

This role is ideal for someone who: • Excels in fast-paced, high-stakes environments.
 • Has deep experience in event logistics, especially large-scale expos and science- or innovation-focused events.
 • Communicates clearly and collaborates effectively with diverse partners.
 • Brings a proactive, hands-on approach to problem-solving.
 • Understands how events contribute to broader communication, visibility, and thought-leadership strategies.
 • Loves creating order, structure, and memorable experiences in dynamic settings.

Why LaVoieHealthScience

Joining LaVoieHealthScience means becoming part of a mission-driven team that helps life science and healthcare innovators shape the future. You’ll work alongside strategists, storytellers, scientists, and creatives who are passionate about elevating breakthrough ideas and advancing human health.

You’ll also enjoy: • A collaborative, supportive culture that values curiosity and initiative
 • Opportunities to work on high-impact projects across the life sciences ecosystem
 • Professional growth within an award-winning, integrated communications agency
 • A role where your work directly influences visibility, engagement, and scientific impact
Compensation: $70,000.00 - $72,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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Corporate Retreats
Team meals, happy hours, and celebrations
Continuing Education Allowance
and Lunch & Learns!
Referral bonuses
and employee discount programs
Hybrid Schedule
and PTO
401-K
with Guaranteed 3% Contribution by LHS
Medical, Dental, and Vision
along with Group Life, AD&D, and Disability insurance. FSA and HSA available.