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Office and New Business/Marketing Assistant Hybrid - US

Office and New Business/Marketing Assistant

Full Time • Hybrid - US
Responsive recruiter
Benefits:
  • Opportunity for advancement
  • Free food & snacks
  • Training & development
  • 401(k) matching
  • Dental insurance
  • Health insurance


Introduction

The role of the Office and New Business/Marketing Assistant (full-time) at LavoieHealthScience is to support our health and science focused Agency’s office management, new business, and marketing initiatives.  

This is a full-time position (40 hours/week). This position is required to be onsite (Boston Office at 10 Post Office Square) from Tuesdays through Thursdays (9am-5:30pm). 

Responsibilities (including, but not limited to the following):

Support Agency’s Operations Initiatives:

o   Support for agency president & CEO as well as agency staff.
o   Critical confidential discretion is required for the role given the role in support of C-suite.
o   Day-to-day management of vendors, including building management and IT vendor.
o   Offer critical on-site support for IT in working with external IT provider.
o   Coordinating with building management for security clearance.
o   Assisting credit card reconciliation process and expense tracking.
o   Assisting Agency’s IT infrastructure through guidance with external IT provider.
o   Assisting/managing/organizing contractor, vendor, and client agreements.
o   Creating/assisting Team and culture building activities.
o   Assisting office management functions of ordering supplies, making sure office environment is clean and professional, organizing internal client meetings, and assisting with any other needs that arise.
o   Assisting onboarding/offboarding for new hires/contractors.
o   Interfacing with our PEO on open enrollment and employee administration matters.
o   Helping maintain Clicktime time management system and client budgets as needed.
o   Supporting Agency New Business/Marketing Functions, including Pipedrive CRM system.
o   Support other Agency administrative needs as required.  
 
QUALIFICATIONS & MINDSET

·       Strong interest in marketing, new business, administration, operational management, and process improvement.
·       Strong attention to detail.
·       Ability to collaborate effectively. 
·       Ability to handle a variety of constituencies, manage multiple tasks simultaneously, and thrive in a complex environment with multiple priorities.
·       Office 365 Experience including strong skills in PowerPoint, Word, Teams, etc.
·       Unflappable personality in fast-paced culture required.
·       Utmost confidentiality required; ensuring tight-lipped qualities in support of C-suite matters.

Who We Are

With roots in one of the world’s leading health and innovation markets, LaVoieHealthScience is a strategic, integrated communications firm with a keen focus on solving complex communications challenges. The firm is staffed with specialized thinkers in health and science innovation and provides strategy consulting, investor relations and corporate communications, public relations and marketing support to build recognition for health science innovators.

 

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Flexible work from home options available.

Compensation: $25.00 - $30.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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Corporate Retreats
Team meals, happy hours, and celebrations
Continuing Education Allowance
and Lunch & Learns!
Referral bonuses
and employee discount programs
Hybrid Schedule
and PTO
401-K
with Guaranteed 3% Contribution by LHS
Medical, Dental, and Vision
along with Group Life, AD&D, and Disability insurance. FSA and HSA available.